Enterprise Technology Management

Manage all the hardware and software assets in your technology portfolio from a single integrated view.

Manage the lifecycle of all your technology assets with Oomnitza’s agentless solution for endpoints (laptops, mobile devices, monitors, peripherals, and accessories), software (desktop, cloud, virtual machines), and users. Learn how in our 7-minute demo video!

Instant visibility into who has what technology where

The days of having to jump from one IT asset silo to another in support of users or workflows are over.

With our Enterprise Technology Management solution, you get real-time, lifecycle status of all your assets, to detect anomalies as they happen. Keep technical and financial data tightly in synch while managing your entire portfolio from a single integrated view.

Central to this approach are security considerations, including:

Tracking who is using what, where, when, and how
Immediately identifying the use of unapproved software
Automatically removing access and reclaiming licenses for off-boarded employees
Ensuring security and privacy rules are enforced
Enforcing security group rules for cloud instances
Intelligently grouping desktop software versions to reduce risk from older versions

Keeping your technology portfolio secure is our product mission.

We offer asset modules for hardware and software, as well as enablement modules that support everything you require in today’s modern enterprise.

Asset Modules

Hardware

Software

Accessories

Hardware

Software

Accessories

Enablement Modules

Enablement modules bring cross-asset support capabilities to your entire technology portfolio. This provides integration across all hardware and software variants for your business workflows, covering contracts, audits, users, stockroom support, location information, reporting, processes, and user roles.

Contracts

Scrupulous adherence to contract terms can save you significant money, avoid expensive true-ups, and provide much tighter control over an increasingly dynamic process. With Oomnitza, you can:

Track, optimize and centralize contracts
Stay operationally secure and efficient
Ensure complete visibility into all SaaS purchases
Improve the SaaS renewal process
Manage your vendors more effectively
Eliminate the purchase of redundant applications
Reclaim software and hardware licenses during off-boarding

Users

Efficient user management can mean the difference between happy, productive employees and frustrated, unproductive ones. Oomnitza tracks all IT assets through their entire lifecycles, and ties assets to individual users and the workflows they support.

Track device assignments to users across each product’s lifecycle
Tie applications to users through contract terms
Monitor individual use of cloud and SaaS resources
Manage users’ interactions with system resources at a granular level
Never have your employees experience an unexpected expiration of critical software

Locations

With Oomnitza, you can instantly see which assets are where, which can have significant implications for Finance, HR, Audit and Security requirements. With Oomnitza’s configurable dashboard and continuous updates, you can track:

Tax status of specific assets as they transit through the on-boarding process
Location of specific assets tied to users who may be working remotely, which has both finance and security implications
The location of all critical data sets and their associated systems, as well as the security associated with those assets
Anomalous user behavior by location (e.g., is your San Francisco-based CFO suddenly logging in from North Korea at 3 am?)

Workflows

Workflow automation is what enables Enterprise Technology Management at scale. Our workflows are bi-directional and use RESTful APIs. We use a no-code approach to empower your workflow logic, for software developers and business analysts. Workflow capabilities include the following:

Define triggering criteria or schedule for workflows
View granular details of workflows including workflow instance history and change history
Design workflows through a simple, elegant, drag and drop interface
Add and edit workflow processing blocks, including notifications, decisions, approval steps, external APIs and more
Leverage a set of 100’s of ready to use presets for integrations with 3^rd party systems like GSuite, AWS, ticketing systems, SaaS Systems and more

Audits

The IT audit is an inevitable part of any IT manager’s life. This is becoming increasingly important as the regulatory framework (CCPA/CPRA, SOC2, GDPR, etc.) continues to expand. Gain a complete and up-to-the-moment understanding of what information is kept in what system.

Audits can be as simple as a one-click configuration setting
Answers that previously took weeks can now be delivered in minutes
Audit results can be retained and made available for historical review and include an accept/reject feature
Our customers have saved enough through one Oomnitza-enabled audit to pay for the cost of the system

Stockrooms

The only thing worse than running out of a critical asset is having an unneeded surplus. With Oomnitza, you have the ability to set the minimum and maximum thresholds for each asset and accessory type and receive proactive notifications and alerts as those thresholds are approached or exceeded.

Set a “replenish by” quantity for each asset and accessory type
Support a physical inventory of accessory items
Report quantities that do not match the “single source of truth” in Oomnitza.
Receive workflow-generated alerts and notifications as stock levels change
Automatically identify undesired activity, such as if an employee requests too many high-value accessories at one time
Receive a list of all allocated assets and accessories for each off-boarded employee

Reporting

Oomnitza provides highly configurable reporting options to meet auditing and compliance requirements, including those imposed by regulations such as GDPR, SOC-2, CCPA/CPRA, HIPAA, ISO 27001, and by IPO readiness.

Oomnitza lets you create reports quickly and easily to meet continuously evolving compliance requirements
Reports are highly configurable and can be saved as templates for future audits
Nearly any variable can be used to generate widgets that provide immediate visualization of your technology portfolio, including:
- Asset distribution and/or model by location
- Deployed assets without assignees
- Purchase price by asset type or model
- Software contracts by volume
- Spend by vendor
- Upcoming end of life
- SaaS spend and category distribution

Roles

Oomnitza supports role-based access control. You can restrict software access rights based on each user’s credentials and needs, including authentication protocols and type, while creating a complete mirror of all users in all SaaS systems. This enables you to see if:

The right person is logging into the right system
People are accessing authorized applications
Workgroups are in the appropriate cloud instance
New employees are added to the right permissions and workflows
Off-boarded employees are quickly disengaged from the relevant systems, as well as any downstream systems

Learn more in our 7-minute demo video!

Enterprise Technology Management

Instant visibility into who has what technology where

Central to this approach are security considerations, including:

Keeping your technology portfolio secure is our product mission.

Asset Modules

Hardware Asset Management

Software Asset Management

Accessories

Enablement Modules

Contracts

Users

Locations

Workflows

Audits

Stockrooms

Reporting

Roles

How can we help you? Use our real-time ROI calculator to find out.