Offboarding Automation
Modern workplace trends are increasing offboarding complexity and creating challenges for IT organizations.
Workforce Turnover
69 million US workers “separated” from their jobs in 2021 – an all-time high – and 51% of employers are expecting job cuts in the next 12 months.
Hybrid and Remote Work
64% of companies continue to have the majority of their employees working remotely. 53% of remote workers deviate from set enterprise security policies.
Cloud and SaaS Acceleration
80% of organizations are leveraging hybrid or multi-cloud. Mid to large enterprises are using 187 known, unknown, and unaccounted-for SaaS applications.
Secure Offboarding with Oomnitza
increase in timely
asset reclamation
decrease in ticket volume
with automation
improved offboarding accuracy
and completeness
Streamline and automate every step of the offboarding process to eliminate error-prone tasks and improve operational efficiency, auditability and security.
Separation
Trigger automated workflows within Oomnitza when employee or contractor status changes in HR systems due to pending separation. Tailor workflows for voluntary, involuntary, group, contractor, leave of absence, or other departure types. Oomnitza integrates user information from multiple tools (IAM, directory services, SSO, SaaS, cloud, etc.), creates a manifest of endpoints, applications, cloud resources, and accessories assigned to the user, and coordinates actions across teams (IT, HR, security, finance, legal, and other stakeholders).
Deprovisioning
On separation day, Oomnitza revokes access to systems and resources across on-premise applications, SaaS, and multi-cloud. This includes user access to applications and resources managed by or outside the purview of single sign-on (SSO) tools. It orchestrates across various endpoints, systems, and security management tools to lock access to corporate-issued endpoints and terminate browser and application sessions while preserving data and workspaces.
Reassignment
To ensure business continuity, Oomnitza integrates with a variety of SaaS applications and cloud management systems to reassign ownership of documents, data, and workspaces from departing users to other pre-designated users, such as their managers or peers. It enables you to set up mail forwarding and auto-replies, delete recurring calendar invites, and automate other tasks to ensure a smooth transition.
Recovery
Oomnitza automates the reclamation process for endpoints and accessories by integrating with logistics services to deliver return labels or boxes to departing users, track in-transit or received packages, and enforce legal hold and data archiving requirements. It ensures that desktop application seats, SaaS licenses, and cloud resources are recovered and reassigned back to their respective license pools.
Decommissioning
After employee and contractor offboarding processes, Oomnitza also enables you to automate the decommissioning and reallocation processes. If the end-of-life or warranty expiration is imminent, it triggers workflows to sanitize and wipe endpoints, integrate with e-cycling services to dispose of technologies, document certificates of disposal for audit purposes, and update financial systems. For technologies with remaining life, it triggers workflows to reimage and return to inventory for reallocation.
The Oomnitza Advantage
Oomnitza automates and streamlines employee offboarding, from Separation to Recovery (S2R), followed by proper decommissioning of reclaimed technologies. This enables organizations to coordinate multiple teams and tools, eliminate manual and error-prone tasks, and improve security, operational, and financial efficacy.
Leverage the tools you already have
Oomnitza integrates with over 160 IT, security and business systems to aggregate, correlate and normalize multi-source data and orchestrate actions across your existing tools with 1500+ pre-built connectors.
Explore Additional Use Cases
Onboarding
Automate employee onboarding to improve IT efficiency and increase employee productivity, engagement and job satisfaction.
Readiness
Automate audit readiness and compliance validation to increase risk mitigation efficacy and reduce audit delays, gaps, costs and penalties.
Forecasting
Automate lifecycle management processes for all technology assets to improve IT budgeting, forecasting and procurement.
Management
Automate SaaS lifecycle processes to improve utilization, mitigate cyber risk and eliminate wasteful spend.
Management
Continuously achieve data accuracy across your entire technology asset-portfolio.
Conductor
Orchestrate across your existing infrastructure tools to automate key business processes, increase IT efficiency and improve decision making.
& Hygiene
Continuously achieve data accuracy across your entire technology asset-portfolio.
Related Resources
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