Trigger automated workflows within Oomnitza when employee or contractor status changes in HR systems due to pending separation. Tailor workflows for voluntary, involuntary, group, contractor, leave of absence, or other departure types. Oomnitza integrates user information from multiple tools (IAM, directory services, SSO, SaaS, cloud, etc.), creates a manifest of endpoints, applications, cloud resources, and accessories assigned to the user, and coordinates actions across teams (IT, HR, security, finance, legal, and other stakeholders).
On separation day, Oomnitza revokes access to systems and resources across on-premise applications, SaaS, and multi-cloud. This includes user access to applications and resources managed by or outside the purview of single sign-on (SSO) tools. It orchestrates across various endpoints, systems, and security management tools to lock access to corporate-issued endpoints and terminate browser and application sessions while preserving data and workspaces.
To ensure business continuity, Oomnitza integrates with a variety of SaaS applications and cloud management systems to reassign ownership of documents, data, and workspaces from departing users to other pre-designated users, such as their managers or peers. It enables you to set up mail forwarding and auto-replies, delete recurring calendar invites, and automate other tasks to ensure a smooth transition.
Oomnitza automates the reclamation process for endpoints and accessories by integrating with logistics services to deliver return labels or boxes to departing users, track in-transit or received packages, and enforce legal hold and data archiving requirements. It ensures that desktop application seats, SaaS licenses, and cloud resources are recovered and reassigned back to their respective license pools.
After employee and contractor offboarding processes, Oomnitza also enables you to automate the decommissioning and reallocation processes. If the end-of-life or warranty expiration is imminent, it triggers workflows to sanitize and wipe endpoints, integrate with e-cycling services to dispose of technologies, document certificates of disposal for audit purposes, and update financial systems. For technologies with remaining life, it triggers workflows to reimage and return to inventory for reallocation.
Oomnitza automates and streamlines employee offboarding, from Separation to Recovery (S2R), followed by proper decommissioning of reclaimed technologies. This enables organizations to coordinate multiple teams and tools, eliminate manual and error-prone tasks, and improve security, operational, and financial efficacy.
Oomnitza integrates with over 160 IT, security and business systems to aggregate, correlate and normalize multi-source data and orchestrate actions across your existing tools with 1500+ pre-built connectors.