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How Normalizing and Consolidating Asset Data With a Modern Technology Management Solution Improves Compliance Vulnerabilities

Summary: With a workforce of over 3,500 employees, a large fitness technology company manages an extensive device inventory exceeding 15,000 endpoints. The organization faced significant challenges due to poor-quality asset data across disparate management tools, leading to operational inefficiencies and compliance vulnerabilities. Oomnitza addressed this by normalizing and consolidating asset data into a modern technology management solution.

Key Takeaways:

  • Improving Security: Security data was initially managed by a separate team, creating communication challenges. After implementing a new asset management solution, the company now consolidates security information, enhancing visibility, response times, and streamlining communication.
  • Improving Procurement Process: The organization struggled with procurement data management via spreadsheets, which often included inaccurate information. The new asset management solution normalized asset data from various management tools, ensuring consistency and providing reliable information for procurement and mobile device management processes.
  • Ensuring Device Locking for Departed Employees and Lost or Stolen Devices: The company employs mobile device management solutions to lock devices for off-boarded employees and lost or stolen items. These locks relied on the devices being operational. By integrating device lock data into the asset management system, the organization can validate successful lock executions and receive notifications if issues arise, allowing timely corrective actions.

 


 

Industry: Fitness technology company

Primary Pain Points:

  • Enhance asset data quality derived from disparate technology management tools
  • Meet compliance requirements
  • Improve security posture for endpoints

Employees: 3,500

Revenue: $1.8B

Assets managed in Oomnitza: 15,366

Integrations: Google Cloud platform and Chrome management, Soti MobiControl, Jamf, InTune, Crowdstrike, Okta, Insight and Sprout

Planned Tool Integrations: Meraki, Duo and DISCOHold

Devices Being Managed
The fitness technology company manages an inventory of 15,366 devices, primarily laptops. This includes approximately 4,000 Apple laptops, 3,800 Google devices (mainly Chromebooks), around 2,500 Apple mobile devices, and about 1,000 Windows-based devices.

The company faced challenges with inconsistent asset data across multiple tools, leading to operational inefficiencies. Oomnitza consolidated data into a single management platform, ensuring reliability. Oomnitza also enables the removal of inactive devices from the MDM system, resulting in cost savings by avoiding unnecessary asset license expenses.

Procurement data previously received through spreadsheets often contained errors. The new system normalized this data, improving accuracy for procurement and device management.

Additionally, the partnership with a third-party service streamlined device decommissioning, providing a certificate of proper data disposal to enhance audit readiness and security.

Third-Party Integrations
Integrations within Oomnitza include Google Cloud platform, Chrome management, Soti MobiControl for unconventional assets, Jamf, InTune, Crowdstrike, and Okta. Future integrations will expand to include Meraki, Duo, and DISCOHold.

The company utilizes Insight for procurement but faced data quality issues. Oomnitza normalized this data, providing reliable information for procurement and MDM tools.

The integration with Sprout automates end-of-life processes for devices, allowing for seamless decommissioning and providing a certificate of Data Destruction for audit purposes.

Improving Security
Crowdstrike data management was streamlined with Oomnitza, improving visibility and communication between teams. The company uses MDMs to issue device locks, contingent on device connectivity. By integrating lock data into Oomnitza, they can confirm successful executions and trigger notifications for any failures.

Improving Audit and Compliance
The adoption of Oomnitza has led to substantial compliance benefits, allowing easy access to proof of device security during audits, including antivirus presence and operational management software.

Key Improvements and Value gained from Oomnitza:

  • Rapid deployment to address urgent areas of exposure.
  • Elimination of manual work and data integrity issues caused by spreadsheets.
  • Establishment of an enterprise hub for critical asset data, integrating real-time exchanges across the enterprise.
  • Creation of required audit trails and reporting for asset status.
  • Development of an integrated view to foster collaboration between IT and security teams.
  • Enablement of critical alert-driven notifications to ensure timely security actions for devices.
  • Material improvement in compliance.

 

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