SaaS Lifecycle Management
As SaaS adoption accelerates, organizations face growing risks due to lack of oversight and control.
Overspending and Sprawl
SaaS spend continues to grow 15-20% annually1, with 50% of organizations wasting at least 10% of their software and SaaS spend2.
Decentralized Purchasing
SaaS is increasingly purchased outside the purview of IT, with 51% of Line-of-Business executives involved in purchasing decisions3.
Lax Governance
Organizations average over 125 different SaaS apps totaling $1,040 per employee annually, with IT typically aware of only a third of them1.
“Through 2027, organizations that fail to centrally manage SaaS life cycles will remain five times more susceptible to a cyber incident or data loss due to misconfiguration."
SaaS and Software Management with Oomnitza
cost savings on
SaaS spending
Oomnitza helped us eliminate wasteful SaaS spend and reduce operational risks. It's given us full control over our SaaS licenses.
improvement in SaaS
license utilization
Streamline and automate every step of SaaS lifecycle management to improve utilization, mitigate cyber risk and eliminate wasteful spend.
Discover
Automate the discovery of all IT managed and unmanaged SaaS and on-premises applications. Auto-populate list of active employees and contractors from your IT and HR systems, and identify users assigned to various applications. Oomnitza integrates with your existing IAM, SSO, AD and other IT systems, such as Okta, Google, Microsoft Azure etc. to give you a complete picture of your software estate and assigned users.
Classify
Categorize applications by function, business units, IT managed or not, sanctioned or unsanctioned, and prioritize which ones are most important. Understand user roles, license types and contract assignments for each application. Oomnitza directly integrates with over 150 leading SaaS applications such as Salesforce, Zoom, ServiceNow, Google, Zendesk, Asana, Atlassian Jira, Netsuite and more to get insight into usage patterns such as how often users access apps, last login date etc. for better decision making.
Govern
Identify applications that contain personally identifiable information (PII), protected health information (PHI) and other sensitive, confidential or high-risk data. Monitor vendor status and artifacts for apps that need to adhere to SOC 2 or other compliance mandates. Ensure license compliance and avoid over-provisioning, true-ups and penalties. Oomnitza allows you to categorize applications by the type of data that is being stored and processed, and enables you to enforce the appropriate security and compliance controls.
Manage
Automate SaaS administration workflows such as employee onboarding and offboarding, departmental moves and organizational changes, reassignment and migration of application data and workspaces, using Oomnitza’s low-code workflow engine. Provision optional apps based on user requests to ensure they get timely access to the applications they need to do their jobs effectively. Automating these repetitive, manual tasks not only saves time and resources, but also eliminates the risk of errors that can compromise security and disrupt business operations.
Optimize
Proactively monitor utilization for all SaaS applications and maximize usage by reclaiming and reassigning orphaned licenses and inactive users. Oomnitza enables you to track utilization and spend by business unit or functional teams, provide data for accurate budgeting and forecasting, and determine the optimal number of licenses for rightsizing renewals. You can reduce SaaS waste by eliminating unused, underutilized and redundant licenses, consolidate buying leverage across business units, and ensure you only pay for what you need.
The Oomnitza Advantage
Oomnitza automates software and SaaS lifecycle processes, from Discovery to Optimization (D2O), enabling IT teams to centrally manage, govern, enable and optimize SaaS used by employees. Organizations can reduce security, operational and financial risks associated with SaaS such as underutilization, overspend, application redundancies, incomplete offboarding and non-compliance.
“Through 2027, organizations that fail to coordinate SaaS life cycles will overspend on SaaS by at least 25% due to incorrect and unnecessary entitlements and not rationalizing overlapping tools and instances.”
Leverage the tools you already have
Oomnitza integrates with over 160 IT, security and business systems to aggregate, correlate and normalize multi-source data and orchestrate actions across your existing tools with 1500+ pre-built connectors.
Explore Additional Use Cases
Onboarding
Automate employee onboarding to improve IT efficiency and increase employee productivity, engagement and job satisfaction.
Offboarding
Streamline and strengthen every step of the offboarding process. Perform actions and set up automated workflows within a single platform.
Readiness
Automate audit readiness and compliance validation to increase risk mitigation efficacy and reduce audit delays, gaps, costs and penalties.
Forecasting
Automate lifecycle management processes for all technology assets to improve IT budgeting, forecasting and procurement.
Management
Continuously achieve data accuracy across your entire technology asset-portfolio.
Conductor
Orchestrate across your existing infrastructure tools to automate key business processes, increase IT efficiency and improve decision making.
& Hygiene
Continuously achieve data accuracy across your entire technology asset-portfolio.
- Gartner®, Market Guide for SaaS Management Platforms, December 2022, by Dan Wilson Et Al
- YouGov/Oomnitza 2023 Snapshot Survey: Software, SaaS and Cloud Spend Optimization & Automation
- Gartner, “Infographic: Why Are You Wasting Your SaaS Expenditure?”, October 2021
Related Resources
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