Solutions / Onboarding & Offboarding
ONBOARDING & OFFBOARDING
Give every employee a consistent experience from day one to done.
Recover idle licenses, right-size renewals, and surface shadow spend.
Every joiner, mover, and leaver workflow depends on a system that acts the moment an HR event fires.
Oomnitza connects HR, IT, security, and procurement into a single governed workflow so every joiner, mover, and leaver transition happens completely, consistently, and with a full audit trail.
TRUST
Know what every employee has, what they need, and what changes when their status does.
HR, procurement, MDM, identity, and ITSM each hold part of the employee asset picture. Oomnitza connects them so every provisioned device, license, and access right is visible in one place.
ACT
Automate every joiner, mover, and leaver workflow across hardware, software, and access.
When an HR event fires, Oomnitza acts across every connected system automatically. Joiners get everything they need before day one. Movers get updated access and assets at the moment of transition. Leavers have everything recovered and revoked before they walk out.
LEAD
Deliver a consistent, secure, and fully documented employee experience at every transition.
New hires are productive on day one, exits close access and recover devices on their own, and freed licenses keep spend in check. When every transition runs itself, IT absorbs changes without scaling the team or the risk.
PRODUCTS
Everything your team needs to automate every joiner, mover, and leaver workflow.
Hardware Asset
Management
Provision, track, and recover every
device you assign.
Assignment triggers from the HR event at onboarding, every custody change is logged while the device is in use, and a return workflow recovers it at offboarding.
Automations &
Workflows
Automate the workflow behind
every J/M/L event.
Lifecycle rules fire at every offboarding, reclamation, and policy exception, so each action leaves a timestamped, owner-attributed record without anyone standing up a compliance project.
Software Asset
Management
Keep software access correct for
everyone, from first day to last.
When someone joins, changes roles, or leaves, their software access is set, adjusted, or removed to match, so no one waits on day one and no one keeps access they no longer should.
Request
Portal
Make software requests quick and
painless for your people.
Employees request what they need from one catalog. Every request is checked against inventory, entitlement, and policy before it’s approved, then fulfilled on its own. Access is fast, and always in bounds.
CUSTOMER STORY
Meeting Disruption with Automation: A Major Retailer’s Offboarding Transformation
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| “The team at Oomnitza helped us automate the S2R ‘zero touch’ secure offboarding process. As a result, we were able to recover a high volume of employee-issued endpoints, as well as dramatically reduce the risk of unauthorized access to company systems and data. I highly recommend Oomnitza for anyone looking to streamline and secure their IT offboarding process.”
– Vice President, IT Services, Major Home Improvement Retailer
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96%Time reduction for complete access revocation |
98%Successful recovery of endpoints from departing employees |
| READ FULL STORY | |
INTEGRATIONS
Connect every system an employee transition depends on.
HR, identity, MDM, ITSM, and procurement each control a piece of the employee transition. Oomnitza connects them so every system acts from the same event.
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Frequently Asked Questions
What is IT onboarding and offboarding automation?
IT onboarding and offboarding automation means replacing manual coordination across HR, IT, security, and procurement with governed workflows that trigger automatically when an employee joins, changes roles, or leaves. When an HR event fires, Oomnitza provisions devices, licenses, and access automatically at onboarding and reverses all of it completely and in the right order at offboarding with every step logged for audit and security purposes.
Why do manual onboarding and offboarding processes keep failing?
Manual joiner and leaver workflows fail because they depend on people remembering to act across systems that do not communicate with each other. IT has to manually trigger device orders, license requests, and access provisioning separately and at offboarding, manually revoke access across every application the employee used. When any step is missed, the result is a delayed first day, a ghost account, an orphaned license, or an unreturned device.
How does Oomnitza automate the joiner workflow?
When HR systems indicate a new hire, Oomnitza triggers a complete provisioning workflow automatically: ordering the device, provisioning licenses based on role and department, activating access in identity systems, creating ITSM tickets, and notifying the manager. Every step runs without IT having to coordinate manually across systems. The employee arrives to a complete setup rather than a queue of pending requests.
How does Oomnitza automate the leaver workflow?
When HR systems indicate an employee departure, Oomnitza triggers a complete deprovisioning workflow that revokes access across connected applications, reclaiming licenses, locking devices, generating shipping labels for remote device return, checking for legal holds, and logging every action with a timestamp. The workflow runs in the right order without IT manually coordinating across systems. Nothing lingers after the employee has left.
How does Oomnitza handle mover workflows when employees change roles?
When an employee changes roles or departments, Oomnitza detects the HR event and updates asset assignments, license entitlements, and access rights to reflect the new role. Access from the previous role is revoked automatically. This prevents privilege accumulation. Employees retain access from every previous role alongside their current one. This is one of the most common access governance findings in security audits.
How is Oomnitza different from ITSM-based onboarding workflows?
ITSM platforms manage tickets and workflow routing but they depend on accurate asset and access data being fed to them from upstream systems. When that data is incomplete, tickets get created for licenses that are already available, devices that are already assigned, or access that was never revoked. Oomnitza governs the asset and access layer that feeds ITSM workflows, ensuring every action is based on verified current data rather than assumptions.
How does Oomnitza ensure ghost accounts are eliminated at offboarding?
Oomnitza connects to every identity provider and application in scope and revokes access across all of them when an offboarding event fires. License reclamation runs at the same time so unused seats return to the available pool. Every action is logged with a timestamp so security teams have a complete record of what was revoked and when.
How does Oomnitza handle remote employee device return at offboarding?
When a remote employee offboards, Oomnitza automatically generates a shipping label using the employee’s home address and sends it to their inbox along with a manifest of devices and accessories to return. The return is tracked through the shipping provider and the device record updates when the device is received. This replaces the manual process of IT emailing departing employees and following up when devices go unreturned.
How long does it take to automate joiner and leaver workflows with Oomnitza?
Most organizations have core joiner and leaver workflows running within weeks of connecting their HR, MDM, identity, and ITSM systems to Oomnitza. Oomnitza has over 1,500 agentless connectors and prebuilt workflow templates for common joiner, mover, and leaver scenarios. The initial deployment typically surfaces workflow gaps including orphaned licenses, ghost accounts, and unreturned devices that have been accumulating without automated governance.
What integrations does Oomnitza need to automate onboarding and offboarding?
Oomnitza connects to HR systems like Workday and BambooHR for lifecycle events; identity providers like Okta and Microsoft Entra ID for access governance; MDM tools like Jamf and Intune for device management; ITSM platforms like ServiceNow and Jira for ticket creation; and collaboration tools like Google Workspace and Microsoft 365 for document reassignment. Oomnitza has over 1,500 connectors and does not require agent deployment.
Ready to put your data to work?
Reach out to see what’s possible.
