Privacy Policy

Last modified: April 11, 2021

Introduction and Overview

Oomnitza Inc. (“Oomnitza,” “we,”“our” or “us”) respects your privacy and is committed to protecting it through our compliance with this Privacy Policy.

This Privacy Policy describes how we collect, use and share information about you as well as your rights and choices about such collection, use and sharing, and applies to this website as well as the services offered by Oomnitza, whether via this website or an Oomnitza mobile application (collectively, the “Services”). 

Please read this Privacy Policy carefully to understand our policies and practices regarding your information and how we will treat it. If you do not agree with our policies and practices, your choice is not to use the Services. By accessing or using the Services, you agree to this Privacy Policy. 

This Privacy Policy may change from time to time (see Changes to this Privacy Policy). Your continued use of the Services after we make changes is deemed to be acceptance of those changes, so please check this Privacy Policy periodically for updates. If you have any questions about our privacy practices, please contact us as set forth in the Contact Us section below.

Information Collection

We collect the following types of information from users of the Services. 

1. Information You Provide to Oomnitza

We collect certain information you provide directly via the Services:

  • Personal information you enter when you subscribe to the Services:

  • Name: for Oomnitza asset association/assignment

  • Email: for workflow and saved searches notifications that must be sent to a given user

  • Phone: optional field for holistic overview

  • Address: optional field for holistic overview

  • Location: optional field for holistic overview

  • Photograph: optional field for holistic overview

  • Payment information when you subscribe to the Services.

  • The content of your communications with us as necessary to provide you with the Services.

2. Information Received from Google OAuth

We may receive and store the following information from the Google OAuth service to support the Services (view/read-only access is used):

  • View domain users: to add user’s accounts to Oomnitza

  • User’s name: to create user accounts in Oomnitza or to authenticate users (for asset association and assignment) 

  • User’s email: to add an email address to the corresponding user account in Oomnitza (for workflow and saved searches notifications that must be sent to a given user) 

  • Organizational unit’s pathname (view organizational units in the domain): to assign a role with a predefined set of permissions to a given user account

Google Sheets integration scope: read-only access to the user’s file metadata and file content to import Google sheets directly into Oomnitza, mapped to your fields.

SaaS Management scope: read the list of SaaS applications accessed via Google SSO:

  • View audit reports for your G Suite domain

  • View usage reports for your G Suite domain

  • View users on your domain

Oomnitza’s use of information received from Google APIs will comply with the Google API Services User Data Policy, including the Limited Use requirements.

3. Information Collected Automatically

As you navigate through and interact with the Services, we may use automatic data collection technologies to collect certain information about your equipment, browsing actions and patterns, including:

  • Details of your use of the Services, including traffic data, logs, and other communication data and the resources that you access and use on the Services.

  • Information about the type of device or browser you use, your device’s operating software, your internet service provider, your device’s regional and language settings, and other similar information. This data also includes IP address, MAC address, device advertising ID (e.g., IDFA or AAID), and other device identifiers.

We also may use these technologies to collect information about your online activities over time and across third-party websites or other online services (behavioral tracking). 

The information we collect automatically helps us to improve the Services, including by enabling us to:

  • Estimate our audience size and usage patterns.

  • Store information about your preferences, allowing us to customize the Services according to your individual interests.

  • Speed up your searches.

  • Recognize you when you return to the Services.

The technologies we use for this automatic data collection may include:

  • Cookies (or browser cookies). A cookie is a small file placed on the hard drive of your computer. You may refuse to accept browser cookies by activating the appropriate setting on your browser. However, if you select this setting, you may be unable to access certain parts of the Services. Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies when you direct your browser to the Services. 

  • Flash Cookies. Certain features of the Services may use local stored objects (or Flash cookies) to collect and store information about your preferences and navigation to, from, and on the Services. Flash cookies are not managed by the same browser settings as are used for browser cookies. 

  • Web Beacons. Pages of our website may contain small electronic files known as web beacons (also referred to as clear gifs, pixel tags, and single-pixel gifs) that permit us, for example, to count users who have visited those pages and for other related website statistics (for example, recording the popularity of certain website content and verifying system and server integrity). 

3. Third-Party Use of Cookies and Other Tracking Technologies

Some content or applications, including advertisements, on our website are served by third parties, including advertisers, ad networks and servers, content providers, and application providers. These third parties may use cookies alone or in conjunction with web beacons or other tracking technologies to collect information about you when you use our website. The information they collect may be associated with your personal information or they may collect information, including personal information, about your online activities over time and across different websites and other online services. They may use this information to provide you with interest-based (behavioral) advertising or other targeted content. 

We do not control these third parties’ tracking technologies or how they may be used. If you have any questions about an advertisement or other targeted content, you should contact the responsible provider directly. For information about how you can opt out of receiving targeted advertising from many providers, see Tracking Technology Choices below.

Use of Information

We use information that we collect about you or that you provide to us, including any personal information:

  • To present the Services and its contents to you.

  • To provide you with information, products, or services that you request from us.

  • To fulfill any other purpose for which you provide it.

  • If you have an account with Oomnitza, to provide you with notices about your account. 

  • To carry out our obligations and enforce our rights arising from any contracts entered into between you and us, including for billing and collection.

  • To notify you about changes to the Services or any products or services we offer or provide though it.

  • To allow you to participate in interactive features of the Services.

  • In any other way we may describe when you provide the information.

  • For any other purpose with your consent.

We may also use your information to contact you about our goods and services that may be of interest to you. If you do not want us to use your information in this way, please let us know at support@oomnitza.com

We may use the information we have collected from you to enable us to display advertisements to our advertisers’ target audiences. Even though we do not disclose your personal information for these purposes without your consent, if you click on or otherwise interact with an advertisement, the advertiser may assume that you meet its target criteria. 

We may use information that does not identify you (including information that has been de-identified) without obligation to you except as prohibited by applicable law. 

For information on your rights and choices regarding how we use your information, see Your Rights and Choices below.

Sharing of Information

We share information about you as follows:

  • Services Providers. We may share your information with our agents, vendors and other service providers (collectively “Services Providers”) in connection with their work on our behalf. Services Providers assist us with services such as payment processing, credit checks, data analytics, marketing and promotional services, website hosting, and technical support. Services Providers are prohibited from using your information for any purpose other than to provide this assistance, although we may permit them to use aggregate information which does not identify you or de-identified data for other purposes.

  • Affiliates. We may share your information with our related entities, including our parent and sister companies. For example, we may share your information with our affiliates for customer support, marketing and technical operations.

  • Business Partners. We may share your information with our business partners in connection with offering you co-branded services, selling or distributing our services, or engaging in joint marketing activities. 

  • Third Parties. We may share your information with third parties for purposes of facilitating your requests (such as when you choose to share information with a social network about your activities on the Services) and in connection with tailoring advertisements, measuring and improving the Services and advertising effectiveness, and enabling other enhancements.

  • Merger or Acquisition. We may share your information in connection with, or during negotiations of, any proposed or actual merger, purchase, sale or any other type of acquisition or business combination of all or any portion of our assets, or transfer of all or a portion of our business to another business.

  • Security and Compelled Disclosure. We may share your information to comply with the law or other legal process, and where required, in response to lawful requests by public authorities, including to meet national security or law enforcement requirements. We may also share your information to protect the rights, property, life, health, security and safety of Oomnitza, the Services or any third party.

  • Consent. We may share your information for any other purpose disclosed to you and with your consent.

Without limiting the foregoing, in our sole discretion, we may share aggregated information which does not identify you or de-identified information about you with third parties or affiliates for any purpose except as prohibited by applicable law. For information on your rights and choices regarding how we share your information, please see Your Rights and Choices below.

Third Partner Partners and Integrations

The Services may contain links to third party agents, websites or services, such as third-party integrations and identity providers (“Third Party Partner”).

Oomnitza sometimes contracts with other companies and individuals to perform functions or services on our behalf. They may have access to your personal information needed to perform their functions, but are restricted from using the personal information for purposes other than providing services for us or to us.

Oomnitza will obtain assurances from its agents that they will only process the data for the limited and specified purposes consistent with the consent provided by the individual and will safeguard personal information consistently with this Privacy Policy. Examples of appropriate assurances that may be provided by agents include: a contract obligating the agent to provide at least the same level of protection as is required by the relevant Privacy Shield Principles or equivalent.

It is our responsibility to take steps to ensure that the Third Party Partner processes personal information appropriately. Where Oomnitza becomes aware that an agent is using or disclosing personal information in a manner contrary to this Privacy Policy, we will take reasonable steps to prevent or stop the use or disclosure. If the agent will no longer meet its obligation to provide adequate Protections, we require that agent to notify us, at such time we will take reasonable and appropriate steps to stop and remediate unauthorized processing.

Before using a third-party integration or service, it is recommended that you review the privacy policy of the Third Party Partner.

Your Rights and Choices

1. Review and Update of Account Information

You may access, update, or remove certain account information that you have voluntarily submitted to us through the Services by sending an email to us at support@oomnitza.com. We may require additional information from you to allow us to confirm your identity. Please note that we will retain and use your information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements. California residents have additional rights as set forth in Your California Privacy Rights below.

2. Tracking Technology Choices

Cookies and Pixels. Most browsers accept cookies by default. You can instruct your browser, by changing its settings, to decline or delete cookies. If you use multiple browsers on your device, you will need to instruct each browser separately. Your ability to limit cookies is subject to your browser settings and limitations.

Do Not Track. Your browser settings may allow you to automatically transmit a “Do Not Track” signal to online services you visit. Note, however, there is no industry consensus as to what site and app operators should do with regard to these signals. Accordingly, we do not monitor or take action with respect to “Do Not Track” signals or other mechanisms. For more information on “Do Not Track,” visit http://www.allaboutdnt.com.

Please be aware that if you disable or remove tracking technologies, some parts of the Services may not function correctly.

3. Communications

You can opt-out of receiving promotional emails from us at any time by following the instructions as provided in emails to click on the unsubscribe link, or emailing us at support@oomnitza.com with the word UNSUBSCRIBE in the subject field of the email. Please note that you cannot opt-out of certain non-promotional emails, such as those about your account, transactions, servicing, or Oomnitza’s ongoing business relations with you.

Your California Privacy Rights

California law grants additional privacy rights to California residents. In particular, the California Consumer Privacy Act (“CCPA”) requires businesses to disclose, for the past 12 months, (i) the categories of personal information collected, (ii) the sources of the collected personal information, (iii) the purposes for which the collected personal information is used, (iv) the categories of personal information disclosed for a business purpose, and (v) the categories of any personal information sold. Oomnitza provides these disclosures in the following table. (Note that Oomnitza does not sell any personal information, even under the broad CCPA definition of a “sale.”)

Category

Sources of Collection

Purposes of Collection

Disclosures for a Business Purpose

Identifiers

Website visits, creation of accounts and registration for Oomnitza products and services

For customer registration, to enable Oomnitza to provide its products and services and to allow Oomnitza to communicate with you

To Oomnitza service providers to assist in providing Oomnitza products and services

Personal information categories listed in the California Customer Records statute

Registration to receive Oomnitza products and services

To enable Oomnitza to provide its products and services and to allow Oomnitza to communicate with you

To Oomnitza service providers to assist in providing Oomnitza products and services

Commercial information

Purchase of Oomnitza products and services

To provide Oomnitza products and services to customers and maintain purchase history

To Oomnitza service providers to facilitate delivery of products and services

Internet or other electronic network activity

Your browsing and search history on our website and other interaction with our website

To improve the visitor experience on our website, diagnose server problems and administer our website

To third-party analytics services providers for the purpose of enhancing our website and improving the effectiveness of our advertising

Geolocation data

Your IP address or mobile device information

To provide more targeted Services to you

N/A

California residents also have the rights described below. We will not discriminate against any California resident who exercises these rights. 

Right to access/know your information. You may request from us a list of (i) the personal information that we have collected about you, and (ii) the categories of third parties to whom we have disclosed your personal information. You have the right to up to two (2) access requests each twelve (12) months.

Right to delete your information. You may request, at any time, that we delete your information and direct our service providers to delete your information from their records.

You may contact us to exercise these rights at support@oomnitza.com. To ensure the privacy and protection of individuals, we are required to verify your identity (or that of your authorized agent) or otherwise authenticate your request(s), which we will do in accordance with the CCPA regulations. Please note that, under the CCPA, we are not required to grant a request to access/know or a request to delete with respect to personal information obtained from you in your role as an employee, owner, director, officer or contractor of a company and within the context of Oomnitza providing its services to such company.

Your European Privacy Rights 

If you are a resident of the European Union, you are entitled to certain information and have certain rights under the General Data Protection Regulation (Regulation (EU) 2016/679) (the “GDPR”). Those rights include: 

  • The right of access to your information.

  • The right to rectify your information if it is incorrect or incomplete.

  • The right to have your information erased (“right to be forgotten”) if certain grounds are met.

  • The right to withdraw your consent to our processing of your information at any time (if our processing is based on consent).

  • The right to object to our processing of your information (if processing is based on legitimate interests).

  • The right to object to our processing of your information for direct marketing purposes.

  • The right to receive your information from us in a structured, commonly used and machine-readable format, and the right to transmit your information to another controller without hindrance from us (data portability).

If you are located in the European Union and you are or have been a user of our services, we may send you marketing communications based on our legitimate interests, subject always to your right to opt out of such communications. Further, if you are located in the European Union, we will never share your information with a third party for such third party’s marketing purposes, unless you have specifically consented to us doing so.

You may contact us at support@oomnitza.com to exercise any of the above rights. We may request specific information from you to confirm your identity, and in some circumstances, we may charge a reasonable fee for access to your information.

Furthermore, if you believe that our processing of your information is inconsistent with your data protection rights under the GDPR and we have not adequately addressed your concerns, you have the right to lodge a complaint with the data protection supervisory authority of your country.

For purposes of the GDPR, we are a “controller” and you are a “data subject.”

Visitors Outside the United States

Oomnitza is a U.S.-based company. If you are a non-U.S. resident and provide us with your personal information, you acknowledge and agree that your personal information may be transferred to and processed in the United States, where the laws regarding processing of personal information may be less stringent than the laws in your country. By providing your information, you consent to such transfer and processing. 

Privacy Shield

Oomnitza is certified under and complies with the EU-U.S. Privacy Shield Framework and the Swiss-U.S. Privacy Shield Framework as set forth by the U.S. Department of Commerce regarding the collection, use, and retention of personal information transferred from the UK, European Union and Switzerland to the United States, although Oomnitza does not rely on such Framework as a legal basis for transfers of personal data in light of the judgments of the Court of Justice of the EU in Case C-311/18 and the Federal Data Protection and Information Commissioner (“FDPIC”) of Switzerland. 

To learn more about the Privacy Shield program, and to view our certification, please visit https://www.privacyshield.gov/.

Under the Privacy Shield Framework, Oomnitza is subject to the authority of the Federal Trade Commission.

With respect to onward transfers to third parties under Privacy Shield, Privacy Shield requires that we remain liable should the third parties process personal information in a manner inconsistent with the Privacy Shield Principles.

In compliance with the Privacy Shield Principles, Oomnitza commits to resolve complaints about our collection or use of your personal information. EU and Swiss individuals with inquiries or complaints regarding our Privacy Shield policy should first contact Oomnitza as described under Contact Us below.

Oomnitza has further committed to cooperate with the panel established by the EU data protection authorities (DPAs) and the FDPIC with regard to unresolved Privacy Shield complaints concerning data transferred from the EU and Switzerland. DPAs and FDPIC services are provided at no cost to you.

In certain circumstances, you may also have the right to pursue binding arbitration through the Privacy Shield Framework, as described in Annex I to the Privacy Shield Principles.

Children

The Services are intended for a general audience and are not directed to children under 13 years of age. Oomnitza does not knowingly collect personal information as defined by the Children’s Online Privacy Protection Act (“COPPA”) in a manner that is not permitted by COPPA. If you are a parent or guardian and believe Oomnitza has collected such information in a manner not permitted by COPPA, please contact us as at support@oomnitza.com and we will remove such information to the extent required by COPPA.

Data Security

We have implemented measures designed to secure your personal information from accidental loss and from unauthorized access, use, alteration, and disclosure.

Unfortunately, the transmission of information via the internet is not completely secure. Although we do our best to protect your personal information, we cannot guarantee the security of your personal information transmitted to the Services. Any transmission of personal information is at your own risk. We are not responsible for circumvention of any privacy settings or security measures contained on the Services.

Changes to this Privacy Policy

We reserve the right to revise this Privacy Policy at any time. Any changes will be effective immediately upon posting of the revised Privacy Policy and updating the “last modified” date above. Your continued use of the Services indicates your consent to the Privacy Policy then posted. If the changes are material, we may provide you additional notice to your email address. You are responsible for ensuring we have an up-to-date active and deliverable email address for you, and for periodically visiting our website and this Privacy Policy to check for any changes.

Contact Us

If you have any questions or comments about this Privacy Policy or our privacy practices, please contact us as follows:

Oomnitza Inc.
548 Market Street
Suite 18912
San Francisco, California 94104-5401
support@oomnitza.com