and involves the tracking and monitoring of software licenses to optimize IT spend, reduce potentially costly license violations, and minimize risks from shadow IT and unauthorized software usage.
This article covers key points about software license tracking, how it works with SAM, the basic requirements of it’s functionality, and why every enterprise must have a license tracking capability. The article covers:
Improved security, reduced compliance risk, cost control and spend optimization and enhanced employee experience are all benefits of a well-executed license tracking program. Keeping track of software licenses effectively and efficiently provides the following benefits:
Software license tracking is almost always executed through software. That software may be hosted in the cloud, run as a service (SaaS) or installed on servers or endpoints as agents. The software can keep track of software based on various license criteria including: per CPU or core, per network, per endpoint, per Container, or as buckets of SaaS licenses per range of IP addresses.
Tracking software may have various features and capabilities to automate, streamline and optimize license tracking. Advanced license tracking software may include additional capabilities such as two-way data syncing, integration with other systems, workflow automation, automated data field mapping and reconciliation, and REST APIs. Here are key features to look for in tracking software.
Create a list detailing all software license information, including number or key, expiration date, vendor, license documentation and terms. This will serve as an initial point of reference for license entitlements. and place it in a centralized repository. This should be comprehensive, covering desktop, server, network gear, SaaS, and cloud-based infrastructure. The most crucial data is the license expiration and required renewal dates. Ideally, you can export many of these from various databases (procurement, ERP, etc.), but you may need to initially construct this by hand. Better software license tracking software, like Oomnitza, are agentless and can integrate with other systems to pull in license data to automatically create a software license database that will become your single source of truth. This database will also be your first line of defense in the event of a vendor audit on your licenses.
You will need to collect data on all of the following license types including:
To better identify the licenses, it is necessary to identify the various types of software licenses: