IT asset tracking software is used by an enterprise to track IT assets including hardware and peripherals or connected devices, software, SaaS and cloud infrastructure. Asset tracking systems help enterprises improve security and compliance, control costs and optimization utilization and improve employee productivity.
IT asset tracking software can be delivered via installed software or via SaaS platforms. Asset tracking software covers the entire asset lifecycle from asset procurement to employee onboarding, to patching and maintenance, to auditing and compliance, and, finally, to retirement. IT teams may track assets through MAC addresses, barcodes, RFID or GPS beacons, SSO, or software agents. Three key uses of asset tracking software are:
There are several types of asset tracking tools that are in use. Asset tracking systems may track hardware, installed software, SaaS and cloud infrastructure. For Internet of Things connected devices, IoT asset tracking software may be a specialized tool. Often enterprises have multiple asset tracking tools each for a different asset type. They are software-based asset tracking tools, SaaS software tracking tools, and asset tracking modules that are part of large IT services. Asset tracking tools may be free or paid, as well. The last and most primitive type of asset tracking tool is manual spreadsheets.
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Any business with IT assets they want to track can benefit from asset tracking software for IT. As businesses grow larger, asset tracking software becomes mandatory for data and security hygiene, employee uptime, and financial planning. Closely regulated businesses require IT asset tracking software to deliver higher assurances of compliance and security.
Health care companies require asset tracking software due to tight regulations on patient data such as HIPAA and the highly sensitive nature of both health information and personally identifiable information (PII). Systems touching financial data of patients are especially important.
Financial services companies require asset tracking systems due to regulations such as Gramm Leach Bliley, the GDPR, and the CCPA that mandate basic levels of data security and specify stiff penalties for breaches due to insufficient security. Stolen, lost, or breached assets are a key security risk.
Education institutions have large numbers of students using devices often on home WiFi connections. As education moves into the cloud, students and educators are tasked with using a growing array of SaaS platforms and online software. Tracking assets ensures the institution remains secure. Educational institutions also have scarce resources for IT, so tracking assets and maximizing their usage is crucial on limited budgets.
Governments at all levels are increasingly targets of attacks such as ransomware. In case of attacks and breaches, government IT teams need to track assets instantly back to the owners and associated services in order to mitigate cybersecurity risk.
Retail and eCommerce companies require asset tracking systems because they are subject to the same regulations like GDPR and the CCPA. In particular, eCommerce companies that operate largely in the cloud require robust cloud asset tracking.
SaaS companies require asset tracking software in order to receive key certifications such as SOC2 and ISO 27001 that mandate tightly controlled IT processes. These certifications are now mandatory in many contracts.
Broadly speaking, any company that handles or stores PII and other sensitive data require asset tracking software and asset tracking systems. Any company that controls important infrastructure, such as transportation, manufacturing and food processing, and telecommunications, also requires asset tracking software to ensure the highest level of security and compliance.
Broadly, the answer to this question is any asset that is connected to an organization’s networks and internal systems must be tracked to achieve maximum compliance and security. Asset equipment tracking systems For IT teams, tracking assets is important to onboarding employees quickly and keeping them productive by making sure they have all the equipment they need. There are four types of assets that should be tracked:
All must be tracked because each of these connects via HTTP or other protocols to company systems and each has an IP address. The number of assets to be tracked continues to grow due to the explosion of connected devices (monitors, peripherals, tablets, IoT devices) and the growth of cloud infrastructure (smaller and smaller services even down to serverless architectures.
Oomnitza’s customers range from fast-growing pre-IPO startups to some of the world’s largest corporations with hundreds of thousands of employees. Oomnitza has become a trusted and responsive partner to its customers through listening carefully to their needs and moving quickly to add features and capabilities that make the lives of its users easier. It’s been great working with Oomnitza,” says Patrick Beck, IT asset management lead and engineer at online services marketplace Thumbtack. I always look forward to hearing about new features and improvements, and the partnership we have received has been and continues to be transformative for Thumbtack.
“Oomnitza’s solution delivered a massive win for our company, allowing us to track our global asset fleet, meet our compliance goals, and increase our bottom line,” says Alistair Bowen-Jones, Director, Corporate Support Services at financial services company FactSet. For FactSet Oomnitza delivered $150,000in savings on software license costs and reduced the time required to find out what software was installed on a device from 20 minutes to three seconds.