What is Healthcare Asset Tracking Software?

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Healthcare asset tracking software is a system or tool used to track and manage medical devices and equipment.

Hospitals and healthcare systems have many types of valuable assets, from MRI and PET scanners to blood pressure machines to mobile cardiology carts, used to deliver high-quality care. Hospital asset tracking software monitors and analyzes the location and status of all devices. This keeps a hospital running efficiently and makes sure that hospital workers always have access to the tools they need to save lives. Many of these assets are expensive. Keeping track of the location and status of assets can save money by allowing for more efficient scheduling and maintenance management.

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Two types of medical assets need to be tracked by healthcare IT asset management software. One is clinical assets. These are the machines, devices and systems that physically interact with patients and are used by caregivers. A second is more traditional IT assets. These are computers, monitors, copy machines, fax machines, networking equipment, and smartphones, all of which are widely used in healthcare settings. 

As digital transformation impacts healthcare, increasingly clinical and traditional assets overlap. For example, many types of advanced digital clinical assets – such as imaging machines, testing devices, and monitoring systems, are controlled by computers running versions of standard operating systems such as Windows or Linux. Many of these clinical assets now use tablets or laptops are interfaces and controllers; mobile ultrasound units, for example, are operated with attached laptops. Because traditional assets in healthcare settings may store or transmit sensitive patient data, managing and closely monitoring the status and location of those assets is important for the security of patients and for business compliance with health privacy regulations such as HIPAA. 

What types of medical assets should be tracked?

Healthcare Asset Tracking

Challenges of tracking medical assets with spreadsheets

Healthcare and hospital IT asset management teams often rely on spreadsheets to track assets. This approach to medical asset tracking creates many challenges, particularly for healthcare organizations that have multiple sites or numerous assets to manage. For these larger organizations, simply keeping the data stored in a current spreadsheet becomes a complicated and time-consuming task. Entering data manually results in many errors, complicating asset utilization and introducing inaccuracies into asset audits and asset inventors. For more complex clinical assets, maintenance schedules are complex and require precise scheduling and ordering of parts and supplies to avoid equipment downtime. Spreadsheets have no special capacity for complex scheduling processes and can create confusion across a healthcare asset network.

Why do hospitals and healthcare organizations need asset tracking software?

Asset tracking software makes hospitals and healthcare organizations more secure and more efficient while helping them deliver a higher standard of care.


Asset tracking automates the monitoring of assets to ensure they are appropriately secured and patched against the latest types of attacks, such as ransomware. Asset tracking software also helps healthcare IT staff keep track of devices and software to prevent against thefts and to reduce chances of leakage of medical records, either online or off physical devices.


Asset tracking software can work with enterprise asset management (EAM) systems to automate ticketing processes and work scheduling. This will streamline the maintenance of complex medical assets and reduce downtime.

Better Care

Asset tracking can ensure that the right devices are allocated to the right departments and that all assets are accounted for and easy to track down in case of emergency

Some more specific benefits of medical asset tracking software include:

Oomnitza  – The Best Healthcare Asset tracking software

Oomnitza works with leading healthcare organizations and hospitals to deliver modern, flexible, holistic asset tracking that improves security, asset availability, and asset utilization.

Full asset lifecycle management

Operates across the full spectrum of the product lifecycle from automatically ingesting and populating asset data via API to commissioning an asset to service and then retiring the asset.


Oomnitza automatically pulls in data from all siloed asset tracking systems across IT and healthcare assets. Oomnitza maps data fields automatically to generate flexible schema and allow for the inclusion of new data sources, asset types, and fields.


Oomnitza automatically dedupes and reconciles both clinical and IT asset data to provide an accurate view of assets tracked, including owner, location, security status, and service status. By eliminating manual entry, Oomnitza eliminates a high percentage of errors and provides better data hygiene and audit compliance.


Oomnitza runs in the cloud and delivers the highest levels of reliability. One of the easiest-to-use tools in IT, Oomnitza, requires minimal training and does not require software installations or backups.

Platform agnostic

Oomnitza tracks all types of assets, including hardware, software, cloud infrastructure, and SaaS. It also works on Windows, Mac, Android, iOS, and ChromeOS systems.

Flexible workflows

Ooomnitza has a powerful but easy-to-use workflow engine that allows anyone to set up multi-step asset tracking workflows across multiple systems that have traditionally been siloed (e.g., HRIS, DevOps, security, engineering, and IT).


Oomnitza comes ready with dozens of built-in connectors to popular IT asset management tools such as ZenDesk and Jira. Oomnitza’s API is Python-based and easy to extend into other systems that have REST APIs.

Healthcare Asset Tracking

Over 80 Integrations and Counting

Oomnitza provides integrations with leading ITAM, MDM and Service Desk vendors to meet the needs of the world’s most innovative companies.