In recent years, more companies have adopted Bring Your Own Device “BYOD” programs that permit employees to connect their personal devices to company networks. BYOD has increased productivity while lowering the amounts companies spend on devices. Studies have shown the use of personal devices can create productivity gains over a third of an employee’s workday and can save organizations up to $3,150 per employee annually. While BYOD programs have extended each employee’s ability to be productive outside the office and the organization’s ability to save money, it creates new challenges for IT professionals.
Security and compliance are two major concerns organizations must consider when implementing a BYOD program. Devices for business and personal use open up a new realm of potential threats to both corporate and individual information. Devices for personal use are more susceptible to malicious malware and attacks on unsecured networks. In addition, it is difficult for organizations to ensure all personal devices are password protected. These challenges can interfere with an organization's ability to satisfy industry-standard security and compliance.
While BYOD programs come with risk, many organizations have been able to successfully execute their own program and realize its benefits. Now organizations looking to start BYOD programs are following the steps earlier adopters established as best practices. For implementation and administration of BYOD programs, the best practices are:
Create a policy available to all stakeholders to read outlining acceptable devices, acceptable use of devices and support offered by the IT departments.
Establish appropriate permissions and network access controls.
Engaging with employees regularly to educate about security protocol and to maintain an open dialogue about personal privacy.
Maintaining inventory of assets, both personal and organization owned, that have access to the corporate network.
Enabling a mobile device management (MDM) software to separate corporate and personal data as well as monitor which devices have access to the corporate network.
Instituting offboarding policies to instantly wipe corporate devices, disable company emails and accounts, and remove access to corporate networks.
Along with these best practices, Oomnitza’s platform helps organizations build the infrastructure needed for a BYOD program. With Oomnitza’s asset module, organizations have a record of all devices with access to corporate networks and their assigned user. Workflows can also be built to automate the creation of service tickets when unauthorized access occurs, employees need to be offboarded, devices are not assigned a user and more. Centralizing and automating IT asset management with Oomnitza and establishing concrete policies, organizations can build a BYOD program that gives employees the flexibility they need, save money and not compromise security.